The primary goals of the Human Resources Manager are to advance and strengthen APEN’s positive working environment and our organizational culture by building and supporting infrastructure that values growth and thriving for our team and community members. The HR Manager will successfully manage value-aligned personnel policies and practices; maintain strong payroll, benefits, and timekeeping administration; ensure compliance with state, IRS, and 501c(3) regulations; and manage recruitment and retention of staff, working with external consultants as needed. The HR Manager is a part of the Operations team and is supervised by the Operations Director.
Applicants must be committed to APEN’s mission and values. We are looking for a creative problem solver, with a keen attention to detail while being able to forecast, have strong project management skills and work well with others. A track record of social justice and/or community work is preferred.
ROLES and RESPONSIBILITIES
- Staff Retention: advance opportunities for our team to grow and thrive, including identifying resources for professional development, creating clear pathways for advancement of roles, and supporting our organizational culture.
- Consultants: manage consultant processes (contract development with consultants, maintain consistent proper classification)
- Reporting: Process IRS and EDD reporting (W-2 form, unemployment verifications, tax registration, worker’s comp, provide employee/salary verification requested by outside parties)
- Provide strategic guidance to organization on emerging, new policies in human resources (annual employment law updates, risk management)
- Work with Operations Director to train supervisors and staff on personnel policies and best practices to achieve consistency across the organization
- Manage Personnel Issues: Provide support for staff in handling personnel grievances & procedures; field questions to legal support and HR consultant as needed
- Manage various staff leaves (medical, unpaid, parental, etc) and ensure compliance with new state laws, personnel policies. Follow up with verification from state entities as needed
- Personnel Policies: Work with with Operations Director to develop, implement and revise HR and operational policies and guidelines for the organization that are consistent and values-aligned (including hiring practices, performance evaluations, maintain personnel files)
- Research emerging compensation and benefits trends
Recruitment and Selection: 10%
- Standardize hiring and onboarding/offboarding processes, including posting job announcements, creating emails for hiring cmte to receive, review and categorize applicant pool, trainings for hiring managers. Work with the Operations team as needed.
- Lead new hire paperwork processes
- Lead personnel orientation for new staff members
- Support integration of performance management system with Operations Director
Finance and Benefits Administration: 40%
Payroll and Timekeeping:
- Administer payroll changes and create staff memos (salary/time adjustments, deductions, etc) including special withholding info (garnishments, 401k, etc)
- Process payroll with payroll vendor per payroll schedule; update payroll with employee contributions to 401k accounts to appropriate vendors
- Liaison to payroll company to address any questions, adjustments to staff payroll
- Work closely with Operations team to manage the organization’s financial systems and reporting as needed
- Understand lobbying rules and regulations to maintain APEN’s legal compliance with lobbying timekeeping
- Create annual payroll calendar for staff
- Maintain secure payroll company and staff adjustments files
- Collect timesheets and track vacation/sick time balance; maintain time codes for earned revenue contracts; submit reports to bookkeeper
- Manage medical, dental, vision insurance services; work with insurance broker and appropriate vendors to administer staff benefits updates as needed
- Work with Operations Director for annual 401k renewals and benefits open enrollment
- Maintain new FSA/HRA plan with third party administrator; process paperwork and reports as needed
General Operations & Program Support: 10%
- Fundraising: engage in fundraising activities as needed, including foundation site visits and major donor solicitations
- General Support: support various areas of work within organization as needed and identified
- Commitment to working with immigrant and refugee communities of color.
- 2 or more years experience in an operations role – preferably in a social justice organization.
- A background and skills in supervising staff or volunteers and managing consultants.
- Experience with human resources and/or personnel recruitment and retention
- People-oriented and strong interpersonal skills, with an ability to connect with people as individuals and in large groups
- Commitment to a culture of feedback; comfortable giving/receiving feedback
- Excellent project management
- Self-starter and self-directed while committed to organizational infrastructure building
- Ability to manage details, meet deadlines and produce high-quality materials.
- Strong written and verbal communication skills, ability to communicate complex information effectively
- Strong decision-making skills and good judgment
- Creative resourcefulness; ability to weigh risk and liabilities while staying nimble to organization values
- Ability to maintain confidentiality with sensitive information
- Human resources certification (SHRM, HRCI, or equivalent)
SALARY AND BENEFITS:
Salary range starting $70,000-$90,000. APEN also offers a generous benefits package that includes: health, dental and vision (domestic partner coverage available); vacation and sick time; and an opportunity to qualify for a sabbatical. APEN is a family-friendly employer.
ACCESSIBILITY AND WORKING CONDITIONS:
This position will require applicants to work on a computer daily for long periods of time, and collaborate with staff through Zoom, email, and other digital platforms. APEN will provide a computer and other equipment needed to fulfill basic job responsibilities.
This position is expected to be an in-person and remote hybrid. In addition, this position will also follow APEN’s COVID safety policies and protocols regarding in-person work. Masks are required to be worn in APEN offices and indoor events, with the exception of eating and drinking. All employees also are required to be vaccinated as part of our safety policy or be subject to weekly testing.
APEN will continue to closely monitor local and state health officials guidance around COVID and any additional guidelines around safety for people to return to offices and gather in-person as needed.
This position may occasionally require work during irregular hours including on nights or weekends, and will require some travel between our APEN offices.
This position will not require applicants to carry or move heavy equipment or regularly ascend or descend a ladder. This position will not require working in hazardous or unusual conditions such as outdoors in inclement weather.
Applications are due electronically (please use subject line “HR Manager”) to Chiravann Uch at email@example.com. Applications received before February 9th will be prioritized.
The email must include:
- Cover letter describing interest in the position and qualifications
- Three references
APEN is an equal opportunity employer. Women, people of color, queer, and gender non-conforming people are strongly encouraged to apply.
Incomplete applications will not be accepted.
To apply for this job email your details to firstname.lastname@example.org
About Asian Pacific Environmental Network
The Asian Pacific Environmental Network (APEN) is an environmental justice organization with deep roots in California’s Asian immigrant and refugee communities. Since 1993, APEN has built a membership base of Laotian refugees in Richmond and Chinese immigrants in Oakland. Together, we have fought and won campaigns to make our communities healthier and just places where all people have the resources we need to live full, dignified lives. We are growing our local roots and building power to make decisions at the state level that have real local impact. By building an organized movement, we’re leading a transition away from an extractive economy based on profit and pollution and toward local, healthy, and life-sustaining economies that benefit everyone.