Overview

POSITION SUMMARY

The Asian Pacific Environmental Network (APEN) is looking for a creative and driven operations professional to help grow the power of grassroots Asian immigrant and refugee communities to advance environmental, social and economic justice. This is a full-time position based in Oakland, CA and will require a small amount of travel. The Manager will report to the Operations Director, supervise the Richmond Operations Associate and Chinatown Operations Associate, and will work closely with the operations team and program staff.

The primary focus of the Operations Manager is to build and support a solid organizational infrastructure for the APEN team and our community members. The Operations Manager will successfully manage our 3 current APEN office facilities (which may grow in number over time) so we are better equipped to execute our program work, maintain our strong internal finance and benefits administration, and manage our technology for all staff, working with external consultants as needed.

Applicants must be committed to APEN’s mission and values and be a creative problem solver, have a keen attention to detail, have strong project management skills and work well with others. A track record of social justice and/or community work is preferred.

RESPONSIBILITIES

  • Manage smooth office functioning to ensure effectiveness and efficiency
  • Work with Operations Associates to improve efficiency of space and workflow of APEN satellite facilities
  • Act as liaison to landlords and subleases for maintenance, questions, procedures updates
  • Train staff and volunteers on use of office and event equipment
  • Troubleshoot office equipment issues
  • Manage online timekeeping systems that track lobbying hours, staff vacation and sick time balance, seasonal programming hours; submit reports to bookkeeping staff
  • Ensure compliance with Department of Labor regulations and Employment Law
  • Administer payroll, craft staff payroll memos and act as liaison for 401k benefit and tracking
  • Work to ensure proper 501(c)3 tax status and electoral reporting compliance
  • Work with tech consultants to set-up, maintain and secure computers, servers and networks for all offices
  • Plan and implement digital safety and security procedures with Operations Associates
  • Coordinate with tech consultants and other vendors for additional support, repairs and system backup
  • Research, purchase and set up new computers, equipment and software
  • Coordinate initial steps of all staff hiring, including posting job announcements, receiving distributing and filing resumes, scheduling interviews and responding to candidates

SECONDARY ROLES AND RESPONSIBILITIES

  • Lead onboarding and orientation of new employees with Operations Director
  • Maintain vendor relations and files, research new vendors as necessary
  • Explore emerging uses of technology in organizing through trainings and conferences
  • Actively participate in the Operations team activities
  • Maintain a pulse on ongoing and discreet office needs
  • Support Operations Associates with logistics for member meetings and organizational events
  • Assist in preparing for full staff meetings, planning advances and events
  • Participate in various areas of work within the organization, as identified

QUALIFICATIONS

  • 2 or more years experience in an operations or support role – preferably in a social justice organization.
  • A background and skills in supervising staff or volunteers and managing consultants.
  • Commitment to working with immigrant and refugee communities of color.
  • Excellent project management.
  • Ability to manage details, meet deadlines and produce high-quality materials.
  • Self-starter and self-directed while committed to organizational infrastructure building.

SALARY AND BENEFITS

Salary range starting $70,000-$90,000. APEN also offers a generous benefits package that includes: health, dental and vision (domestic partner coverage available); vacation and sick time; and an opportunity to qualify for a sabbatical. APEN is a family-friendly employer.

ACCESSIBILITY AND WORKING CONDITIONS

This position will require applicants to work on a computer daily for long periods of time, and collaborate with staff through Zoom, email, and other digital platforms. APEN will provide a computer and other equipment needed to fulfill basic job responsibilities.

This position is expected to be remote until further notice. In addition, this position will also follow APEN’s COVID safety policies and protocols regarding in-person work. Masks are required to be worn in APEN offices and indoor events, with the exception of eating and drinking. All employees also are required to be vaccinated as part of our safety policy or be subject to weekly testing.

APEN will continue to closely monitor local and state health officials guidance around COVID and any additional guidelines around safety for people to return to offices and gather in-person as needed.

This position may occasionally require work during irregular hours including on nights or weekends, and will require some travel between our APEN offices.

This position will not require applicants to carry or move heavy equipment or regularly ascend or descend a ladder. This position will not require working in hazardous or unusual conditions such as outdoors in inclement weather.

APPLICATION PROCESS

Applications are due electronically (please use subject line “Operations Manager”) to Chiravann Uch at hiring@apen4ej.org.

  • Resume
  • Cover letter describing interest in the position and qualifications
  • Three references

APEN is an equal opportunity employer. Women, people of color, queer, and gender non-conforming people strongly encouraged to apply.

Incomplete applications will not be accepted.

To apply for this job email your details to hiring@apen4ej.org

About Asian Pacific Environmental Network

The Asian Pacific Environmental Network (APEN) is an environmental justice organization with deep roots in California’s Asian immigrant and refugee communities. Since 1993, APEN has built a membership base of Laotian refugees in Richmond and Chinese immigrants in Oakland. Together, we have fought and won campaigns to make our communities healthier and just places where all people have the resources we need to live full, dignified lives.  We are growing our local roots and building power to make decisions at the state level that have real local impact.  By building an organized movement, we’re leading a transition away from an extractive economy based on profit and pollution and toward local, healthy, and life-sustaining economies that benefit everyone.

APEN’s sister organization, APEN Action, mobilizes over 30,000 Asian immigrant and refugee voters to win economic, environmental, and social justice.  Since 2011, APEN Action has been educating and mobilizing voters in the bay area and across California to make sure our communities’ voices are heard from the ballot box to the legislature in Sacramento.