The Senior Grants Manager anchors a core piece of APEN’s fund development strategy by managing partnerships and compliance practices with private foundations, family foundations, and all other institutional philanthropic partners. The Senior Grants Manager leads this function through: coordinating the timely development and submission of grant proposals and reports, including direct writing as well supervising contract grant writers as needed; strategic collaboration across staff to strengthen case development and funder communications; and grants administration, including managing data on revenue and contacts in Salesforce, overseeing APEN’s project management systems for tracking grant deadlines, submissions and other funder communications, and coordinating stewardship activities with funders in consultation with APEN’s Development Director and / or Co-Directors as well as contract grant writers.
The position requires sharp writing skills and experience designing effective communications for foundations and philanthropy, strong interpersonal and collaboration skills, and the ability to manage and track multiple projects at once, while keeping a close eye on details. The Senior Grants Manager is a member of APEN’s development team, reports to APEN’s Development Director, and works closely with the Development Associate and Co-Directors.
Primary Roles and Responsibilities
Work collaboratively with the Development Director, Co-Director, and other key staff to raise grant funding support from local, state, and national foundations and philanthropic partners.
Support the Development Director in developing and implementing strategies to secure grant funding. Manage APEN’s grant portfolio and provide regular updates on progress.
Manage APEN’s grants calendar and project management systems for all proposals, reporting, and funder acknowledgments; meet all deadlines and targets for proposal submissions, and all required grant reporting and financial compliance. Responsible for the design and updating of grant budgets and budget to actuals, in collaboration with APEN finance team and co-directors.
Maintain excellent documentation of fundraising records and tools, working within APEN’s shared Google Drive system.
Use Salesforce to track current and prospective funders, making sure APEN has up-to-date data for reporting and stewardship needs.
Collaborate with the finance team to reconcile grant revenue quarterly and annually, and provide support for APEN’s annual audit preparation.
Write excellent grant proposals, including narratives, applications, and supporting documents that reflect APEN’s mission, vision, values and programs. Monitor the progress of submitted proposals.
Conduct research for grant proposals and reports and submit them time, in collaboration with the Development Director.
Work to continually strengthen APEN’s case for support in order to inspire foundations, family foundations, mission-aligned corporate partners, and high net worth philanthropists to invest in the organization.
Conduct research and manage prospect lists to identify new funding opportunities.
Support APEN to continue evaluating and articulating its impact through qualitative and quantitative measures, and through stories of member and ally leadership.
Perform other writing and editing tasks as needed to support APEN’s fund development plan.
Relational and Interpersonal Skills
Lead strategic collaboration across APEN staff to strengthen case development and fundraising communications, and to keep the development team actively informed about organizational results and impact.
Serve as a positive ambassador and representative of APEN’s mission, through coordination of, and occasional participation in, funder meetings and conversations.
Serve as a positive ambassador for APEN in partnership with movement allies and staff.
Deeply committed to APEN’s mission and the Principles of Environmental Justice; and shares the commitment of indigenous peoples and the broader environmental justice movement to work toward a Just Transition, defined as shifting from an extractive economy to a regenerative economy that provides well being for all.
Proven success as a highly skilled manager and grant writer; demonstrated ability to work efficiently and produce written documents quickly and on deadline.
Excellent oral and written communications skills;
Ability to work within deadlines, take initiative, manage multiple ongoing tasks, and strategize collaboratively in a team setting;
Successful track record of at least 5 years in: grant writing, management, reporting, and prospect research;
Ability to work within a team-oriented environment; commitment to democratic participation;
Experience using and administering CRMs, especially Salesforce, preferred;
Paid or volunteer experience in environmental justice, racial justice, immigrant rights and / or housing justice movements is ideal.
Salary and Benefits
APEN offers a generous compensation package with a salary of $80,000-$90,000 commensurate with experience range, and it also offers its staff a generous benefits package that includes, health, dental and vision; vacation and sick time; 401k contributions and an opportunity to qualify for a sabbatical. APEN is a family-friendly employer.
Accessibility and Working Conditions
This position will require applicants to work on a computer daily for long periods of time, and collaborate with colleagues and coalition partners through Zoom, email, and other digital platforms. APEN will provide a computer and other equipment needed to fulfill basic job responsibilities.
This position will be a hybrid (remote/in-person) position. In addition, this position will also follow APEN’s COVID safety policies and protocols regarding in-person work. Masks are required to be worn in APEN offices and indoor events, with the exception of eating and drinking. All employees also are required to be vaccinated as part of our safety policy.
APEN will continue to closely monitor local and state health officials guidance around COVID and any additional guidelines around safety for people to return to offices and gather in-person as needed.
This position may occasionally require work during irregular hours including on nights or weekends, and will require occasional travel within California.
This position will not require applicants to carry or move heavy equipment, regularly ascend or descend a ladder, or stand or sit for long periods of time. This position will not require working in hazardous or unusual conditions such as outdoors in inclement weather.
This position was posted in October 2022 and will be open until filled. Applications are due electronically. Incomplete applications will not be accepted.
Please email with subject line “Senior Grants Manager” to email@example.com. The email must include three enclosures:
Cover letter describing interest in the Grants Manager position and qualifications
Three references, including at least one previous supervisor.
APEN is an equal opportunity employer. Women, people of color, queer, and gender non-conforming people strongly encouraged to apply
To apply for this job email your details to firstname.lastname@example.org
About Asian Pacific Environmental Network
The Asian Pacific Environmental Network (APEN) is an environmental justice organization with deep roots in California’s Asian immigrant and refugee communities. Since 1993, APEN has built a membership base of Laotian refugees in Richmond and Chinese immigrants in Oakland. Together, we have fought and won campaigns to make our communities healthier and just places where all people have the resources we need to live full, dignified lives. We are growing our local roots and building power to make decisions at the state level that have real local impact. By building an organized movement, we’re leading a transition away from an extractive economy based on profit and pollution and toward local, healthy, and life-sustaining economies that benefit everyone.