Operations and Finance Manager

Overview

Who We Are

The Climate Action Campaign (CAC) is a highly effective and vibrant coalition of national climate, conservation, and progressive groups, state and local partners, and key allies working to protect clean air and promote action to address the climate crisis. The Campaign serves as an important center of gravity and convening body for dozens of organizations working together to implement the passage of ambitious federal climate policy that is centered on our goal to reduce climate pollution and accelerate the transition to clean energy and a sustainable society that support justice, jobs, improved health, and quality of life for all.

The Climate Action Campaign is based in Washington, D.C., not San Diego, California. Visit us online at: http://www.actonclimate.com/

 

The Role

The Climate Action Campaign is seeking a Operations and Finance Manager to join our Operations team. We’re looking for a passionate and dynamic team player with strong analytical and math skills (5-6 years of experience) who is a self-starter and can juggle multiple deadlines and priorities in support of the Operations team. The person in this role  will provide day-to-day financial and operational management, procurement and inventory management, assist with financial reporting to internal and external stakeholders, and aid in human resources management. This role requires an excellent sense of prioritization, strategic communication, and discretion. The right candidate has experience in a non-profit or political setting, and eagerness to support the continuous improvement and organization of a fast-paced environment where priorities shift on a regular basis.

The Operations and Finance Manager will report to the Senior Director of Operations and work collaboratively across the organization. We are a nationwide team working with a wide range of leaders and a cross-sector ecosystem of partner organizations.

Key responsibilities may include:

Financial Management  (50%)

Main point of contact for all donor invoices, payments; managing contracts and partner regrants quarterly payment schedule and other donor related incoming transactions
Monitor grant and expense allocations and assist with funder reports by maintaining a record of the program’s funders, grantees, consultants, and contractors
Coordinate internal review process of contracts and memorandums of understanding (MOUs), from drafting to execution, including obtaining legal reviews and internal and external signatures
Oversee the planning and coordinating of core consulting contracts and grant agreements, including facilitating due diligence reviews and acting as a secondary liaison with the program’s fiscal sponsor
Work with the Senior Director in the development of yearly operating, grant budgets and work with CFO to manage budget approvals
Review program expenditures on a bi-monthly basis and prepare approvals for Senior Director and Campaign Director.
Leads in monitoring accounts receivables and Reviews accounts receivables and regularly reports to the Senior Director on payment status
Triage and respond to all donor inquiries and financial requests to ensure quality service is provided to all stakeholders and staff
Human Resources (25%)

Manage and oversee the Campaign’s hiring, onboarding, and off-boarding processes, including managing job postings, screenings and interviews, and facilitating weekly HR meetings with senior leadership
Coordinate and support quarterly all-staff meetings, agenda development, and meeting facilitation
Assist Senior Director with timesheet approvals, coding, and managing leave requests
Administrative (25%)

Work with Operations Team to manage organizational operations, including campaign-wide service support, organization-wide meetings and briefings, and office management
Support and manage special operations projects and ad-hoc tasks, such as staff appreciation events, coalition and community events, senior leadership team coordination, and other duties as assigned by the Senior Director or Campaign Director

Who You Are

3 to 5 years of experience in financial and grants management, in a non-profit or political campaign setting
Advanced skills in Excel
Knowledge of Quickbooks preferred (pulling reports, P&L, expenses, charge accounts, reconciliations, etc..)
A high degree of professionalism and cultural competency in dealing with diverse groups of people
Excellent communication skills and time management with the ability to manage multiple processes at a given time
Ability to complete a high volume of tasks and projects with little guidance
Must be organized with strong attention to detail, proofreading skills, and the ability to work independently and within a team framework
Ability to work effectively as a geographically dispersed team member and communicate with staff at offsite locations. This includes comfort with communicating via phone, Zoom, Slack, etc;
A demonstrated interest in environmental issues is preferred

Research has shown that women and members of historically marginalized groups often only apply to jobs when they feel they meet 100% of the qualifications. We are committed to creating an equitable, inclusive, and diverse company and we strongly desire applicants with a wide range of experiences and backgrounds: even if you don’t see yourself fully reflected in every qualification listed, we still encourage you to reach out and apply.

 

The Fine Print

This is a full-time, Exempt position based in Washington, DC. CAC staff work in a hybrid set-up with minimal in-office work (1-2 days a week). COVID vaccinations are required for onsite work. The salary range for this position is $63,00- $73,000 and is commensurate based on experience.

The Climate Action Campaign is proud to offer the following:

100% employer-paid medical, dental, and vision insurance
Generous paid time off and paid holidays
401k plan with employer matching
Monthly Technology Stipend
Professional development opportunities
Commitment to Diversity, Equity, and Inclusion

We are an Equal Opportunity Employer with a commitment to economic and social justice and do not discriminate against applicants on the basis of race, religion, gender, national origin, disability, sexual orientation, gender identity or expression, or any other characteristic protected by law. Women, BIPOC, LGBTQ+ people, and members of other historically disenfranchised populations are strongly encouraged to apply.

If you require reasonable accommodations for a disability so that you may participate in the selection process, please email hr@partnershipproject.org.
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