About Community Change and Community Change Action:
Community Change builds the power and capacity of low-income people, especially low-income people of color, to lead powerful and dynamic movements for social change. With our community-based partner groups, we bridge the grassroots and the national, supporting outsider strategies to disrupt the status quo while also building pathways to influence the insider conversation.
Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform.
This position also supports Community Change Action, an affiliated 501(c)(4) advocacy organization. While motivated by the same core values – equity, inclusion, and justice – Community Change and Community Change Action operate independently of one another and each organization has its own board of directors.
The Project Coordinator – Public Affairs will provide administrative and logistical support under the supervision of the Director of Public Affairs to help advance the public facing work of the organization. This includes drafting assistance on memos and other pieces of content, scheduling meetings and calendar management; and coordinating with other units, allies and partners. The Project Coordinator will also provide logistical support to key projects and meetings including taking notes during meetings or calls and preparing meeting minutes as requested, and ensuring follow-up items are handled and/or communicated to the appropriate parties.
The Project Coordinator should be capable of exercising initiative, discretion and good judgment. Strong writing skills, multi-tasking ability, experience managing competing priorities in a fast-paced environment, prior calendar management experience, professionalism and confidentiality are crucial to this role.
A portion of time will be spent working on tasks related to Community Change’s sister organization, Community Change Action.
This position will require the Project Coordinator to work outside of normal business hours (Mondays through Fridays, 9 AM to 5 PM) on occasion.
Scheduling and administrative support
- Assist with planning and management of meetings including compiling and organizing relevant background materials, preparing minutes, and monitoring follow-up activities. When needed, solicit agenda items and supporting documents from other members of staff, prepare and distribute final agenda.
- Process and submit expense reimbursements, timesheets and leave requests for the Director of Public Affairs.
- Assist in expense reconciliation for the communication team.
- Event and project coordination including establishing processes with internal teams and program areas to drive progress, meet goals and communicate updates on projects.
- Work closely with allies, partners, consultants and units across the organization to coordinate Community Change meetings and/or events as supporting Director of Public Affair’s work with external stakeholders to ensure relationships with Community Change partners, allies and consultants are developed and maintained.
Writing and Communications
- Assist in preparing draft presentations, draft and format letters and emails as appropriate for general and routine correspondence; mail correspondence, including potentially confidential information, both internally and externally.
- Perform functions such as literature search, web research and provide writing support to the Director of Public Affairs and key members of the communication team including creating visual aids for presentations, graphs and charts, and draft of other communication products for conferences, publications, electronic dissemination and others.
- Preparation of travel-related documents, briefings, reports, etc.
- Support development of Communications budget by working directly with vendors and consultants to make budget recommendations.
- Facilitate communication between program staff and finance staff to inform budget development process.
- Coordinate with Senior Events Manager for Convenings & Travel to execute Communications Team convening, logistical and travel needs.
- Ability to travel and provide on-site support for Communications and campaign events.
- Perform other duties as assigned.
- At least two years work experience in office management, preferably in a non-profit or similar environment including Capitol Hill preferably on the marketing, public relations or communications areas.
- Experience providing support at the Senior Management level with prior experience managing calendars.
- Strong organizational skills, a demonstrated ability to prioritize tasks, work under pressure, and meet deadlines.
- Highly detail oriented, with meticulous approach to follow through, including systems for tracking follow up.
- Excellent writing skills, including writing for a number of audiences in a variety of formats, including meeting minutes and strategic documents.
- Good computer skills with a high degree of fluency in using MS Outlook, Word, Excel, Power Point, Access and web search tools with the ability to learn new software as needed.
- Demonstrated experience with research and information gathering, including the ability to quickly gather data in a short timeframe, on a wide variety of topics.
- Strong interpersonal communication and relational skills; strong verbal communication skills; demonstrated ability to function in a collaborative and collegial environment, and to interact with diverse staff at all levels of the organization.
- Strong meeting and event planning and logistics coordination skills.
- Ability to work independently with minimal supervision and collaboratively as part of a team.
- A commitment to the values of Community Change.
- Demonstrate good judgment, flexibility and patience; exercise discretion in dealing with confidential and sensitive matters.
This position reports to: Director of Public Affairs
Classification: Community Change recognizes a staff bargaining unit affiliated with IFPTE Local 70, a union for non-profit workers. This position is included in Community Change’s bargaining unit and covered under the terms of the collective bargaining agreement.
Travel Requirements: Low
Salary & Benefits: $55,000 – $65,000 annual salary. Community Change also offers an excellent benefits package, which includes 4 weeks of annual paid vacation; additional paid holiday leave between December 24 and January 1; 8% employer contribution to retirement account after six months of employment (and 3% employer contribution for the first 6 months); and a choice of generous health insurance plans.
Closing Date of Position: Open Until filled
This position is located in Washington, DC.
How to apply: Please click here to submit a resume, a cover letter that includes salary expectations and at least two writing samples.
Community Change is an Equal Opportunity Employer
To apply for this job email your details to firstname.lastname@example.org