About Discovering Justice
For over two decades, Discovering Justice has been bringing students and communities together to examine the workings of the justice system, explore the ideals of justice, and prepare them to engage in our democracy. We’re passionate about civic education and the need to protect and promote our democracy. We believe that the justice system can and should work for everyone and that diversity, equity, and inclusion are core democratic values. We are a collaborative organization that strives for excellence and holds ourselves accountable to our team and constituents.
Discovering Justice runs after-school programs for middle school students through our Mock Trial and Mock Appeal Programs, provides in-school curricula for Grades K-3 and professional development for elementary grade educators, and brings students and community members of all ages into the Moakley Courthouse in Boston for tours, field trips, and educational events. We believe in the power of the next generation to sustain our democracy and work every day towards making that a reality.
As the Development and Administrative Associate, you’ll be working closely with the Chief Operating Officer to ensure that our administrative and development systems are running smoothly. On the development side, you will be an essential member of our fundraising team engaged in the identification and stewardship of small and major donors, foundations, and gala sponsors. You will also coordinate our annual online auction which is a component of the annual gala, our biggest fundraiser of the year.
You will be responsible for helping to ensure the successful migration of data this fall to a new system (Salesforce to EveryAction) and then manage and update our CRM. Once the migration is complete, you will work with and train all staff members to enable them to utilize EveryAction effectively within their work and programs.
You will support finance and accounting work in a multitude of ways, from processing checks and online donations to creating monthly reports for our accountants. You will oversee our office space and help to ensure that we have the resources and capacity to continue to deliver high quality programs to our students, educators, and volunteers across the Commonwealth.
All of your responsibilities will be in alignment with our core values, ensuring every step we take resonates with our mission and unwavering commitment to diversity, equity, and inclusion.
Fundraising: Coordinate both online and direct mail solicitations and assist with the annual gala by managing the online auction and helping to create and host a successful event.
Stewardship and Cultivation: Assist with all mailings and communications including the Annual Report and holiday mailings.
Identification of Prospects: Research and identify individual, corporate, and foundation prospects, and help to coordinate in-person meetings and proposal submissions.
Fundraising Calendar Management: Help the development team stay on track to submit proposals and reports in a timely manner.
Database Management: Assist with data migration from Salesforce to EveryAction and then oversee implementation of the new application and the ongoing management of data. Work with and help train all staff to ensure team-wide understanding and effective use of EveryAction.
Efficient Administrative and Financial Operations: Work directly with COO to ensure accurate accounting of revenue and expenses, process checks, make bank deposits, assist with payment of vendors, collection of payments due, and assist with monthly reports.
Efficient Office Operations: Order supplies, answer phones, manage office calendar, maintain office equipment and subscriptions, and coordinate in-person and virtual group meetings and staff events.
Program Events: Assist in organization-wide events and activities.
Don’t quite meet the qualifications but feel like you could be a strong fit for the role? We would love to still hear from you and encourage you to apply!
We strongly encourage applications from members of marginalized communities, including Black, Indigenous, and people of color; women; and the LGBTQIA+ and disabled communities.
Discovering Justice prohibits discrimination and harassment of any type and is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
We value a diverse workforce and are committed to creating a diverse and inclusive environment where we strive to embed equity and inclusion into everything we do.
Each day for the Development and Administrative Associate is dynamic and fulfilling. Your day might start with the all-staff presentation and training you’ve created for onboarding the team to EveryAction. Afterwards you’ll collect the mail and discover a number of envelopes containing checks that were sent in response to a direct mail campaign that you coordinated. Imagine the satisfaction you’ll feel when a foundation that you identified and shared with the fundraising team provides critical funding for our programs. You’ll also find some invoices that you’ll code and submit for the accountants to pay. Later that afternoon you’ll visit some Seaport businesses to collect donated items that you solicited for the annual auction. You’ll end the day by recording the day’s donations for the accountants, sending out acknowledgement letters, adding the gifts to EveryAction, and depositing the checks at the bank on your way home.
Every day, with every task, your efforts will be directly channeled toward ensuring the organization’s continued capacity to create and deliver high-impact civics programs.
Team & Structure
Your Manager: You will report to the Chief Operating Officer, Ann Gogol.
Your Team: You will work closely with the Executive Director, Matt Wilson, to assist with annual mailings and fundraising activities. You will also work with a Fellow during the spring semester and accounting and IT consultants.
Our office is situated within the iconic John Joseph Moakley U.S. Courthouse in Boston’s Seaport District. The location allows us to work closely with federal judges and other members of the Courthouse community to make the Courthouse a vibrant civic space. We embrace a hybrid work approach, combining the advantages of face-to-face interactions with the flexibility of remote work.
1+ years of relevant experience, ideally in an office environment.
Well organized with close attention to detail.
Experience working with Google Workspace is required.
Experience working with a database (ideally Salesforce or EveryAction), Constant Contact, Givesmart, and Quickbooks or Xero is preferred, but not a requirement.
Ability to manage a multitude of different projects simultaneously.
A demonstrated commitment to social justice and a belief that the justice system can and should work for everyone.
Ability to clearly communicate technical information and strategies to staff and partners.
Social Mission:Training the next generation with the skills, knowledge, and dispositions to steward our fragile democracy.
Building and engaging with a community of judges, attorneys, and middle school teachers committed to civics education.
Strengthening your program management, recruitment, communications, event planning, and volunteer management skills.
Professional Development: $500 annually after a 90-day introductory period.
Health Benefits: 75% coverage on medical, dental, and vision insurance premiums; an FSA plan; and 75% reimbursement on medical insurance deductibles through the Health Reimbursement Arrangement.
Life Insurance: Provided.
Disability Insurance: Short and long-term coverage.
Retirement Plan: 5% salary contribution to a TIAA-CREF 403(b) account.
Leave: 15 vacation days (accruing at 1.25 days/month), 2 personal days, and 10 sick days (accruing at 0.83 days/month).
Holidays: Paid leave for major holidays, including an extended break between Christmas and New Year’s.