Program Assistant

Overview

PROGRAM ASSISTANT

ABOUT US
Interfaith Youth Core (IFYC) has grown and evolved since our founding in 2002, adapting fearlessly to meet the complex challenges of 21st century worldview diversity. We have gone from running interfaith youth programs in church, mosque, and synagogue basements to shaping a national narrative about the power and potential of civic religious pluralism while focusing on the society-transforming power of higher education. We believe in the essential contributions of countless religious and philosophical traditions that affirm the dignity and justice for every human being. IFYC affirms and supports work for racial equity and is committed to the transformation of America into the promise of what it can be but has not yet been.

At IFYC, we’re ever adapting and changing. We look for people who set audacious goals and love that one workday may not be like the next. We are serious about our vision of an America where people of different faiths, worldviews, and traditions bridge divides, work towards racial equity and find common values to build a shared life together. We seek to attract and retain a team of staff comprised of the diverse identities we need to achieve our vision, including minority religious groups and people of color. We deliberately recruit potential team members from communities that are underrepresented in many interfaith spaces.

ABOUT YOU
You are energized by the opportunity to support interfaith leaders in action! You are someone who thrives in a fast-paced, adaptable environment where one day won’t look like the next. You are organized, love to get things done and have a reputation of completing tasks on time and with the highest-level of accuracy. You hold yourself and your work to a high bar of excellence and take personal responsibility for achieving your goals and supporting those of our colleagues.

RESPONSIBILITIES
This role will support two to three directors with some executive assistant responsibilities along with supporting a variety of IFYC programs and projects. This position will require the ability to balance and prioritize multiple ongoing projects from multiple stakeholders.

Executive Assistance:
• Schedule meetings with both internal staff and external partners; prepare materials for meetings; take notes and provide meeting summaries
• Prepare reimbursement requests for Directors
• Manage travel logistics for directors including making travel arrangements and preparing materials for directors’ campus visits, conferences, and other events

Event Logistics:
• Track program interest and participations
• Manage expense tracking, process stipends, create MOUs, and reimbursement requests, and other financial logistics for IFYC program participants
• Support technical and communication needs for virtual events
• Provide participants with, and answer questions regarding, logistical program information
• Manage logistics for small program events or meetings including participant travel, catering, accommodations and event space
• Assist when a program hosts a larger-sized event

Editing Materials and Communication:
• Proofread and copyedit materials
• Create and edit surveys using IFYC’s survey software
• Create and format presentations in PowerPoint
• Prepare application materials for campus and individual grant programs
• Communicate with external partners such as campus staff and IFYC alumni on particular programs in order to solicit or share required information
• Prepare mailing and file documents
• Prepare materials for events and programs such as name tags, agendas, and folders

Data:
• Input new data and clean existing data in Salesforce
• Pull data reports from Salesforce
• Compile data and manage internal tracking systems
• Clean data spreadsheets to upload into Salesforce
• Compile, collate, and analyze grant reports from campuses and/or individuals who have received IFYC grants

Other duties as assigned

QUALIFICATIONS
• Ability to balance and prioritize multiple ongoing projects from multiple stakeholders
• Collaborative nature; flexibility and agility in problem-solving
• Ability to meet deadlines and work well under pressure
• Strong attention to detail
• Strong project management and organizational skills
• Strong competence in Microsoft Office (Word, PowerPoint, Excel); willing to learn and utilize organization-wide constituent relationship management software (Salesforce)
• Excellent written and verbal communication skills
• Authorization to work in the United States
• COVID-19 vaccination

PREFERRED QUALIFICATIONS (not required)
• High level of religious literacy and fluency in diversity, pluralism, and inclusion

Hours: 40 hours per week, 9am-5pm, Monday-Friday

Compensation and Benefits: $20 per hour plus free medical, dental, vision, and disability insurance for employee-only coverage. Those who wish to cover their dependents can contribute through payroll for dependent health coverage. Generous time off policies that include paid time off, floating holidays, fixed holidays, sick leave and paid parental leave.

Supervisor: Program Director

Location: working 2-3 days a week from our office at 141 W. Jackson Blvd. suite #3200 Chicago, IL 60604

Application deadline: applications accepted until the position is filled

Application: please upload your resume and a cover letter that indicates why you want to work at IFYC

Start date: approximately mid-May to early June

Other Requirements:
This position requires the ability, with or without reasonable accommodation, to: maintain regular attendance in our Chicago Loop office; work cooperatively with others; adhere to IFYC personnel policies and safety rules; sit and/or stand for extended periods of time; operate standard office equipment, including computers, telephones, photocopiers, and projectors; communicate orally, in writing, and via computers and digital devices; and requires close visual acuity to prepare and analyze data and figures, transcribe, view a computer terminal and other office equipment.

IFYC is an Equal Opportunity Employer, and does not discriminate on the basis of religion, race, ethnicity, national origin, age, gender, sexual orientation, disability, pregnancy, marital status, or any other status protected by applicable law. Reasonable accommodation will be provided as needed to enable qualified applicants with a disability to participate in pre-employment procedures.