Overview
LA Voice is seeking a full-time Operations Coordinator. The Operations Coordinator is part of a multi-disciplinary team that performs administrative duties to help serve the mission and goals of LA Voice and our affiliated 501c(4) LA Voice Action.
The Operations Coordinator is responsible for providing administrative support that encompasses office management, event logistics, human resources, financial management, and executive support. The Operations Coordinator will work closely with the Operations Director to develop and implement strategies and processes that ensure LA Voice and LA Voice Action’s operational efficiency and sustainability.
The ideal candidate will have excellent communication skills, exceptional problem-solving skills, administrative experience, basic accounting experience, and comfort with various technologies and softwares such as Quickbooks, Google Suite, Slack, and Microsoft Office.
This is an amazing opportunity for someone who wants to grow their skills in nonprofit management within a growing organization that is impacting positive, systemic change in Los Angeles County.
Responsibilities and Duties:
Administrative Support:
Performs a variety of administrative and clerical activities such an answering calls and email inquiries, mail management, record and documentation management
Supports LA Voice program staff with administrative and tech support
Assists with compliance audits of administrative policies and procedures
Logistical and Event Support:
Coordinates logistics for meetings, actions, and events
Owns the execution and logistics of staff events
Executive Support:
Manages the Executive Director and Chief Operating Officer’s schedules and calendars, and provides some administrative support
Managers the Executive Director’s emails
Human Resources:
Arranges, conducts and supports recruitment and termination, benefits enrollment, and compliance audits
Finance:
Assists with payroll, accounts payable, and accounts receivable
Prepares invoices, expense reports, and grant reporting
Other duties as assigned
Qualifications Required:
Three to five years of experience working in nonprofit administration or related field
Excellent database management skills, i.e. record keeping, analysis, research, and reporting
Experience with internal financial processing systems, banking, and/or tax filing preparation
Experience with QuickBooks Online, Microsoft Office, Zoom, Google products, and an aptitude for learning new applications
Experience providing scheduling support
Problem-solving and critical thinking skills to develop strategies
An extremely high level of attention to detail and commitment to excellence and accuracy
An understanding of the need to handle confidential information with discretion
Ability to work both independently and collaboratively with a creative and innovative team
Other Possible Qualifications:
Fluency in Spanish or other language related to our work
A Bachelor’s Degree or higher-level degree in nonprofit administration or other related fields
Experience providing successful administrative support at the executive level
Personal life experience with the issues we focus on: immigration status, affordable housing, homelessness, or the criminal justice system
Compensation and Benefits:
A full-time position.
The job includes some evening and weekend work.
Hybrid position; the employee is able to work from home but must be able to report weekly to the office. Employees must be available for in-person meetings and campaign efforts.
The salary range is $58,000- $70,000 depending upon experience and demonstrated skill.
Benefits include a comprehensive health plan, generous personal days, 5% matching 401(k), and monthly wellness stipend
LA Voice is an Equal Opportunity Employer and does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.
Application Procedure:
All applicants must apply for this position online, click here to apply for this position (https://phg.tbe.taleo.net/phg03/ats/careers/requisition.jsp?org=PICONETWORK&cws=1&rid=739). Please have the following two (2) documents ready to upload to your online application:
An electronic file of your resume (preferably in PDF format)
A cover letter stating why this is a fit for you and for LA Voice
To apply for this job email your details to velvet@lavoice.org
About LA Voice
We believe a better LA County--a better world--is possible.
LA Voice believes all people have power and a voice. Every day we amplify that power by uniting diverse faith voices and equipping grassroots leaders to organize for what their communities need, winning systemic changes that improve the lives of all county residents. We are an interfaith, multi-racial, multi-cultural organization of 70 faith and spiritual communities that represent more than 50,000 families in Los Angeles County. (See our Facebook page L.A. Voice or website www.lavoice.org). Our core strategic values are: exponential growth of grassroots leadership; bridging to belong across differences; and confrontation with power for social transformation leading to racial equity and inclusion.
Our diverse and experienced team works with communities across the county to create a Los Angeles with racial equity and abundant life for all.
LA Voice is a member of Faith in Action National Network (formerly PICO National Network), the largest grassroots spiritual and congregational organizing network in the U.S., and a member of PICO California, an effective, highly respected grassroots organization playing a significant role to turn the tide toward inclusion and equity and create a true state of belonging.
LA Voice Action, LA Voice’s 501 c (4) affiliate organization, was founded in 2018 with a mission to turn the power of faith voices in Los Angeles County into transformative wins for our communities. To achieve this, we carry out deep, year-round voter engagement efforts that are building a powerful, faithful voting bloc that turns out in every single election, no matter how large or small.