Overview

Location: Metro Detroit – Hybrid

Annual Compensation: $50,000

POSITION SUMMARY

Michigan United is looking for a full-time Executive Assistant to provide confidential and administrative support to the Executive Director. The ideal candidate will have previous experience supporting executive staff.

A successful Executive Assistant will provide complex calendar management, exercising discretion and judgment to appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; and set scheduling priorities. The Executive Assistant will understand and share our values and vision for justice and dignity for all people. Multilingual candidates are a plus.

ESSENTIAL FUNCTIONS

Manage multiple calendars for the Executive Director
Monitor and organize Executive Director’s email inboxes, ensuring action is taken on important messages
Write and distribute email, correspondence memos, letters, faxes and forms
Answer and screen phone calls and general email
Schedule and plan meetings; take and disseminate detailed minutes
Attend external meetings in lieu of the Executive Director as needed
Liaise with Executive-level staff of other organizations on behalf of the Executive Director
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system; both digital and paper
Update and maintain office policies and procedures
Maintain contact lists
Book travel arrangements for staff
Submit expense reports and reimbursements
Log incoming mail and correspondence
Participate in organization-wide events, canvasses, and other functions as needed
Assist the Operations department with office management tasks as needed
Other duties as assigned

REQUIREMENTS 

Share Michigan United’s values and vision
Experience in a high-level administrative role; experience as an Executive Assistant preferred
Excellent time management skills and the ability to prioritize work to meet hard deadlines
Ability to maintain a high level of discretion with confidential and/or sensitive information
Knowledge of office management systems and procedures
Working knowledge of office equipment
Proficiency in Google Workplace, Microsoft Office, Zoom
Excels at working independently
Detail oriented and solutions driven
Excellent written and verbal communication skills
Excellent organizational skills
High School diploma

BENEFITS

Health Insurance and a $600/year Health Savings Account or monthly Health insurance stipend are available after 90 days of employment
Individual Retirement Account (IRA) after earning at least $5,000 during the previous year
Internet and phone stipend of $125 a month
Fifteen days paid time off for the first and second year of employment; this increases with seniority
Paid sick time
Generous paid holiday policy
Paid Summer break
Two-month sabbatical after four years of full-time service
Travel mileage reimbursement policy

WORK ENVIRONMENT

Executive Assistant can be hybrid, but based in the State of Michigan.  Team members are located throughout the state, with our headquarters being in Detroit. There will be in-person events, meetings, and activities. Our work schedule is standard business hours with flexibility. Evenings and weekends are occasionally required. There will be periodic travel around the state, with intermittent out-of-state travel.

APPLICATION DETAILS

Submit resume, writing sample, and three references (at least two references must be work-related, one may be personal)
You may apply HERE. If you are having difficulties uploading your materials please send those via email to: resumes@miunited.org
Please put the name of the position you are applying for in the email subject line
Resumes that do not adhere to these instructions will be discarded

ORGANIZATIONAL BACKGROUND

Michigan United is actively engaged in negotiating its inaugural collective bargaining agreement. The organization has voluntarily recognized SOUL of MU & MPC (Statewide Organized United Labor of Michigan United and Michigan People’s Campaign), which is represented by the Newspaper Guild of Detroit, Local 34022. The individual selected for this position will not become a member of the bargaining unit under this agreement.

 

Writing Sample Needed

In order to complete your application, please do the following writing exercise.  One of the Executive Assistant’s responsibilities is to schedule meetings for the Executive Director. Please draft an email to the Executive Director of a partner organization in Michigan (you can make up the name), proposing three distinct dates and times for a 90-minute meeting between now and March 30th. The purpose of the meeting will be to discuss joint electoral campaign plans in 2024.  Ken (Michigan United’s Executive Director) previously talked briefly with the partner organization about setting up a time for this topic but hadn’t gotten a firm commitment, so you should phrase it as an option rather than an already-made decision. The attendees will include the ED of the other organization and Ken. Ken’s schedule is flexible with the exception of Mondays after 1:00 p.m.; Tuesdays from 10:00 am to 3:00 pm; Wednesdays after 1:00 pm; and Fridays before 11:00 a.m. He prefers to not meet before 10:00 a.m. and after 5:30 p.m. on any day.

Also, please take into consideration the following background information: Ken knows the other Executive Director well. Pretend it’s your first month at Michigan United and you haven’t met the other ED. This Executive Director is very busy so you should be as direct and succinct as possible in your message. We generally try to strike a conversational — but not too stiff or formal — email tone with our partners.

Important: Because we are looking for an example of your writing, please do not have the assignment edited by anyone else.

Please send submit this email to: resumes@miunited.org

 

To apply for this job email your details to accounting@miunited.org

About Michigan United

Michigan United is a statewide organization of community members and institutions fighting for economic and racial justice. We use the tools of community organizing, leadership training, advocacy, media work, and civic engagement to run strategic campaigns that win real change. We're committed to winning a better world for all of our communities, not just the privileged.

We are the largest community organizing group in the state, with offices in Detroit, Kalamazoo, Grand Rapids and Flint. We represent 100 member community organizations.

Michigan United organizes along the following issue areas: immigrants’ rights, criminal justice reform, environmental justice, universal family care (including health, child care, elder care and paid sick time) and civic engagement. We work to build the capacity of community members who are directly impacted these issues to lead and win concrete reforms that will change their own lives and shift the balance of power in our state.

Michigan United, along with Michigan People’s Campaign, our affiliated 501(c)(4), is serious about building long-term, political power with the aim of transforming our political and economic system into one that puts people and the planet first. Our main office is in Southwest Detroit, with additional offices in Kalamazoo, Grand Rapids, and Flint. As a racial and economic justice organization, we actively encourage individuals who are underrepresented on the basis of race, ethnicity, income and sexual orientation, as well as those who share the life experiences of the members we serve, to apply.