32BJ represents 6,000 members in the Bronx, Westchester County and the Hudson Valley, and 8,000 members in the Schools, Window Cleaners, Exterminators and Stadiums Divisions, under the direction of a union Executive Vice President (EVP). The Bilingual Office Manager provides administrative support for all union activity assigned by the EVP, to whom they report.

Responsibilities include but are not limited to:

Manage office reception area office and monitor member/guest flow;
Manage meeting spaces to ensure compliance with COVID guidelines, including space for member group meetings, grievance hearings, arbitration meetings and case-related depositions;
Provide logistical and staff support for rallies, member meetings and trainings, events and conferences as needed. This includes booking space, negotiating with caterers, bus companies and other vendors as needed;
Provide administrative support for the union’s grievance work and processes;
Serve as liaison with operations/finance/administrative/IT/data departments based in our headquarters office in Manhattan to ensure systems and protocols in the local office are consistent with the rest of the organization;
Other administrative support including processing invoices, mass mailings, ordering supplies, etc.

Experience handling administrative functions in a fast-paced office;
Proficiency in MS Office, including Word, Excel, Outlook and Power Point. Ability and interest in learning internal data and workflow systems required including CRM and our membership database;
Strong customer service skills, including experience working with people of diverse backgrounds;
Excellent verbal and written communications skills including effective business writing;
Ability to handle confidential material and information in a professional manner;
Ability to plan work, prioritize and meet deadlines;
Motivated self-starter who also enjoys being part of a team;
Bilingual Spanish/English required.
Commitment and enthusiasm for social justice and labor issues not required but a plus.

This position is a full time position that occasionally requires hours outside normal business hours, including some nights and weekends.
This position is based in the White Plains, NY office.
This position requires occasional travel to Manhattan headquarters for training and events.

This position is largely computer/office based, with many in-person and Zoom meetings.
This position requires traveling to and participating in events, member meetings, marches and demonstrations.
The salary for this role is $45,505 to $51,861, depending on experience. 32BJ offers a generous benefits package that includes a fully employer-paid medical, dental and vision plan (for full-time employees and their qualified dependents) and retirement benefits, including a defined benefit pension plan and 401K. 32BJ offers paid time off including three weeks’ vacation, eleven holidays, twelve sick days, and, after the first year of service, four personal days.

Please send a résumé and letter of interest to HR@seiu32bj.org. Please use “Bilingual Office Manager” in the subject line of your email.

Please note 32BJ has implemented a vaccine mandate. Bona fide religious and ADA exemptions are permitted with additional safety measures.

32BJ is an inclusive and diverse organization, committed to advocating for social, racial and economic justice. We promote diversity and strongly encourage applications from people who believe in our mission. We strongly encourage women and people of color to apply.

For more information on 32BJ SEIU, visit www.seiu32bj.org.

About SEIU 32BJ

32BJ SEIU is one of the largest and most dynamic labor unions in the East coast, with over 175,000 members in 11 states and Washington, DC.  The Union is at the forefront of building the nation’s labor movement, supporting progressive candidates for elected office and moving a broad policy agenda, including campaigns to guarantee living wages, promote responsible development and expand access to health care.  Its parent organization, the Service Employees International Union (SEIU), is the nation’s largest labor union.