Overview

The Program Coordinator supports our robust training on legislative advocacy and our support of
member organizations across multiple regions, issues, and sectors in New York through managing
the backend administrative support and logistics that make our work possible. The Program
Coordinator reports to the Engagement Director, works closely with the Training Director, and
collaborates with other staff, consultants and partners as needed. The ideal candidate will be a
tech-savvy quick learner with some legislative advocacy experience, event logistics skills, and a
keen attention to detail.

 

Responsibilities
Manage Program Logistics
● Manage logistics for online trainings, including tracking registration and payments, sending
calendar invites, managing Zoom, and light video editing of webinars
● Manage logistics for in-person trainings, including securing venues and working with
vendors, coordinating travel arrangements, and printing materials
● Support training publicity, including creating graphics in Canva, updating social media
channels, updating the Advocacy Institute website, and answering participant questions
Support Member Communications and Resources
● In coordination with AI’s Engagement Director, produce weekly e-blast for Advocacy
Institute members, including writing summaries of key news articles, layout of email
newsletter, testing and proofreading
● Manage membership administration, including data entry, record keeping and notetaking
● Support updates of our Legislative Directory, a searchable database of elected officials and
their staff, to ensure contact information is up-to-date
Knowledge, Skills and Experience
● Commitment to examining one’s own experience of privilege and oppression, and facility
with giving and receiving effective feedback
● Ability to keep track of details, retain information, work independently, and be responsive
to requests
● Ability to proactively solve problems and manage multiple priorities simultaneously
● Orientation towards supporting other staff and program participants, and willingness to be
present in-person

● Ability to quickly read and summarize a news article or email
● Ability to smoothly plan logistics for virtual and in-person events
● Facility with and enthusiasm towards technology such as Zoom, Google Calendar, Docs
and Sheets, and video editing, and ability to onboard to new technology systems quickly
● Experience with legislative and/or budget advocacy campaigns with a social justice
organization in New York state, as a volunteer or staff member

Work Environment
Advocacy Institute uses a hybrid model of in-person and remote work. Remote work is conducted
at the employee’s home office. A laptop computer and incidental supplies needed to accomplish
remote work are provided by the organization.
Currently, all staff are expected to work in-person at our office space in Manhattan once a month.
Employees can expect elevator access, gender neutral bathrooms, and a bull-pen style desk
arrangement with moderate noise and disruptions. Small meeting rooms are available. Bathrooms
are not wheelchair-accessible. (We are open to finding options if access is needed.)
This position is based in New York City and is expected to be able to commute to in-person work in
the five boroughs of New York City as needed for their role. Advocacy Institute covers travel for
employees to in-person trainings located outside NYC.
This position requires 30+ hours per week using a computer and 3-4 hours per day on video
conferencing, as well as travel 2-4 times per year to in-person trainings.
Time & Compensation
Full time position, starting as soon as the position is filled. Salary range is $60,000 to $65,000,
based on experience. Competitive benefits package includes medical, dental, vision, 403b
retirement account, 12 days vacation in the first year, and a two-week winter holiday.
Apply
Thank you for your interest in the Advocacy Institute! To apply, please submit an application
package to search@advocacy-institute.org that includes the following:
● Resume
● Cover letter
● Written response to these prompts:
○ Why is it important for you to work at a social justice organization?
○ Why are you interested in working at the Advocacy Institute?

No calls please. Because of the high volume of anticipated applicants, we regret that we will be
unable to respond to all submissions. Application deadline: Rolling, with anticipated start date in
late April 2024.
Equal Employment Opportunity: Advocacy Institute is an equal opportunity employer. We strongly
encourage applications from women, people of color, and bilingual and bicultural individuals, as
well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not
be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability,
political affiliation, sexual orientation, gender identity, color, marital status, weight, height, or

medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related
conditions. We encourage and will consider for employment qualified applicants with arrest and
conviction records.
Studies have shown that women and people of color are less likely to apply for jobs unless they
believe they have every one of the qualifications as described in the job description. We are most
interested in finding the best candidate for the job, and our hiring processes are centered on
assessing candidates based on diverse lived experiences. We would encourage you to apply, even if
you don’t believe you meet every one of our qualifications described. If you are unsure of whether
you meet the qualifications of this position, or how this would be determined, contact us to discuss
your application.
Applicants with Disabilities: Reasonable accommodation will be made so that qualified disabled
applicants may participate in the application process. If you need an accommodation for the
application process, please advise in writing at the time you apply.

To apply for this job email your details to search@advocacy-institute.org